Notice of MPTC Annual General and Special Meeting

The 2025 Annual General and Special Meeting (“AGSM”) of the Moore Park Tennis Club will take place on Sunday, September 21 at 10 AM at the clubhouse in Moorevale Park, Toronto.

If you cannot make the meeting, please register your proxy by one of the following methods: 1) Hand a completed and signed proxy form to the Clubhouse Monitor at the clubhouse by 9 PM Friday, September 19, 2025OR

2) Email a photo or scan of a completed and signed proxy to Eugene Kurz, Club Secretary, at secretary@mooretennis.com by 2 PM Saturday September 20 2025.

Proxies can be found attached to the club email sent Sept 11th or at the Clubhouse.

All members are encouraged and warmly welcome to attend the AGSM.

The meeting will be followed by an all-member round robin at noon on September 21st. A complimentary barbecue lunch will begin at 1:30 pm and continue into the Doubles Tournament finals, which starts at 2 pm.

Please stay, eat, enjoy and cheer on fellow members competing in the tournament!

Proposed Slate of Directors for the 2025-2026 Season

Fiona Miller

Eugene Kurz

Margaret Chu

Cheryl Tibbetts

Annie English

Marla Larock

Sarah Farrugia

John Mantzoris

Join the Board!

A number of directors are stepping off the board this year after impressive contributions. Please consider joining us on the Board. In particular, the Club is seeking the following.

Membership Director:

The Club Membership Director will oversee paid staff who will manage the operational aspects of our membership process in Court Reserve. This position may also require the director to help field questions from current and prospective members and focus on strategic planning and governance.

Minimum expected weekly time commitment: Oct to April: 2 hours a week, then about an hour a week for the remainder of the season.

Treasurer:

The Club also seeks a new Treasurer to manage accounts, oversee the online payroll system, (with the help of paid staff), ensure that appropriate insurance remains in place, that all taxes and other regulatory remittances are made in a timely manner, that the Club is in compliance with Ontario’s Employment Standards Act. The Treasurer is also the named contact for Canada Revenue Agency.

Minimum expected weekly time commitment: 30 min on average, with an additional 10-12 hours in August preparing the financial statement. (Some of this latter work could be done by the Club’s accountant, if the new Treasurer wished.)

Facilities Director:

The Facilities Director’s role is to maintain and replace equipment including nets, windscreens, brooms, rollers, leaf blowers, dividers, drying equipment, to plan and oversee the set up of nets and windscreens prior to opening day and take-down of same after closing day annually (with the help of paid staff), and to ensure the court surface is maintained and resurfaced as required.

Expected minimum time commitment: 5-6 hours in spring and in fall for set-up and take-down and then varying weekly expectations depending on equipment and court needs through the year.

Director with an interest in non-profit governance/ policy:

A person with a legal background or an interest in non-profit governance would be useful to the Club as a source of recommendations on Club rules, procedures, and policies.

In addition to their portfolio duties, directors are also required to attend 5-7 board meetings a year, and to contribute to board discussions. Orientation and training will be given. If interested, or for more information, please respond to this email. Or email Fiona Miller at president@mooretennis.com.

Special Business this year:

EXTRAORDINARY RESOLUTION OF THE MEMBERS OF MOORE PARK TENNIS CLUB

the “Corporation”

Waiver of Appointment of Auditor

RECITALS

The Corporation is not a Public Benefit Corporation under the Not-for-Profit Corporations Act, 2010 (“ONCA”) and has annual revenues of $500,000 or less.

THEREFORE, BE IT RESOLVED BY EXTRAORDINARY RESOLUTION THAT

Pursuant to Section 76 of the Act, the Corporation will not appoint an auditor for its fiscal year ending February 28, 2026, and that the Corporation will not have an audit or a review engagement in respect of the Corporation’s financial year.

Please see the club email of September 11, 2025 for the documents listed below.

-Agenda for the AGSM

-Proxy in case you can't make the meeting on Sept 21. (Also available at the clubhouse.)

-Financial statement approved by the MPTC Board

-Minutes of the 2024 MPTC Annual General and Special Meeting.